The Annual Compliance Task is designed to enable you to keep track of an entity's home jurisdiction filing requirements and annual maintenance obligations.

Creating an Annual Compliance Task from the Tasks Section

To create an Annual Compliance Task, follow the steps enumerated below:

  1. Navigate to the entity profile for which you would like to create a task, select the Tasks section, and then select + New;
  2. In the task Type field, select Annual Compliance from the dropdown list and add a Memo Description for your new task - Note: once you will have selected this task type, a 2. Annual Compliance tab will appear;
  3. Navigate to the 2. Annual Compliance tab to add the relevant dates;
  4. Depending on whether you're preparing annual resolutions or an annual report (or both), add the relevant dates in the Resolution Date, Annual Report Date as well as the Effective Date and the Fiscal Year to Report fields;
  5. Select Show More and fill in the remaining fields as required;
  6. E-File will be available to you in the 2. Annual Compliance tab if you're preparing an annual report for either a British Columbia or an Ontario entity;
  7. Navigate to the 3. Supporting Documents tab and select + Supporting Documents to generate the applicable documents;
  8. Select the appropriate templates and then click Add to include them as the supporting documents for the Annual Compliance Task;
  9. Select Create in the bottom righthand corner of the window to create the task, and then select Generate documents;
  10. Select View Documents Now to be redirected to the Documents section to edit, review and send the documents out for signature and/or filing;
  11. Once all of your documents are signed and filed in the system, set the task to Completed by selecting the status tab in the top right of the task card - once you select Completed, you will be prompted to confirm information and update various fields in the database;
  12. Check off the box for Update home report last filed date to update the relevant field in Athennian;
  13. Check off the box for Create next annual compliance task to set a new task for the next annual compliance due date;
  14. Finally, select Confirm in the bottom righthand corner of the screen to finish the workflow.

See video instructions below:

Creating an Annual Compliance Reminder and Task from the Compliance Section

Create the Reminder

  1. Navigate to the entity profile for which you would like to create an annual compliance task;
  2. Navigate to the Filing Dates section of the General > Compliance tab;
  3. Ensure that the appropriate dates are entered into the Home Report Bring Forward and Resolution Bring Forward fields;
  4. Select Create Compliance Reminder just below the bring forward fields;
  5. The Notifications panel will open up with all of your notifications including the one you just created which will be at the top of the list;
  6. Hover over the top righthand corner of the reminder until you see the pencil icon - select the pencil icon to modify the reminder and a new window will pop up;
  7. At the top of the window, select whether you would like Athennian to send you the reminder in the application, by email, or both;
  8. In the date field, enter the starting date that you would like to start receiving the reminder;
  9. in the frequency field, select how frequently you would like to receive the reminder (yearly, monthly, weekly, etc.);
  10. In the Message field, enter the message you would like to receive in the reminder - Note: you should always enter the name of the entity in the message because Athennian reminders do not provide you with the name of the entity for which you are receiving the reminder;
  11. In the Priority field, set the priority of the reminder;
  12. In the Recipients field, select the users you would like to receive the reminder;
  13. Select Set to save your reminder preferences.

Create the Task

  1. Navigate to the entity profile for which you would like to create an annual compliance task;
  2. Navigate to the Filing Dates section of the General > Compliance tab;
  3. Ensure that the appropriate dates are entered into the Home Report Bring Forward and Resolution Bring Forward fields;
  4. Select Create Compliance Task just below the bring forward fields;
  5. Follow the steps provided in the Creating an Annual Compliance Task from the Tasks Section workflow mentioned in the first half of this article for the remainder of this workflow.
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