Overview

In this article you will learn where find locate certificates in Athennian, how to view and edit certificates, how to cancel and issue certificates, and how to generate certificates in Athennian.

Accessing Certificates

You can access certificates in Athennian by following these steps:

  1. Navigate to the entity record for which you would like to access the certificates;
  2. Navigate to the Securities > Shares section;
  3. At the top of the page, select the share class of the certificates you would like to view;
  4. At first, you will be in the Transactions tab - to view the certificates, click on the Certificates tab;
  5. Sort the certificates in the order you desire by clicking on any one of the column titles.

Viewing and Editing Certificates

Click on any one of the certificate records to open up the certificate card. From here, read through the steps below to navigate through the different tabs in the certificate card to view the details contained therein:

  1. In the Details tab, you will find each of the following:
    - the Total Shares and the Net Shares - note: because you can store issued shares on cancelled certificates, there are fields for both Net Shares and Total Shares. Total Shares represents the total number of shares that were recorded on the certificate originally. The Net Shares represents the amount of shares that are still currently recorded on a certificate;
    - the certificate code and number;
    - whether or not the certificate is uncertificated;
    - whether or not the certificate has a lien/encumbrance attached to it;
    - the shareholder;
    - the transaction(s) associated with the certificate;
  2. In the Legend tab, you will find the text contained in the legend of the certificate if any;
  3. In the Documents tab, you will find the links to that certificate's supporting documents which can be found in the Virtual Minute Book tab of the entity;
  4. In the Issuance tab, you will find the details about the date and reason for issuance - this is also where you can update the Issue Date of the certificate or re-issue the certificate;
  5. In the Cancellation tab, you will find a Cancel Date field and a Reason for Cancellation field - these are the fields that you would complete if you were cancelling the certificate;

Manually Cancelling an Issued Certificate

To manually cancel an issued certificate, follow these simple steps:

  1. Click into the certificate record and navigate to the Cancel tab;
  2. Enter a Cancel Date and choose a Reason for Cancellation from the dropdown list;
  3. Click the Cancel button to cancel the certificate.

Manually Issuing a Certificate

You can only manually issue a certificate from the Certificates tab if you're doing it as a result of a Change to Certificates or as a result of a Change to Shareholdings. If you're issuing a certificate for any other reason, you would follow the steps in the Transactions tab.

To manually issue a certificate from the Certificates tab, follow these simple steps:

  1. Click on + New, and then select either Change to Certificates or Change to Shareholdings;
  2. In the Details tab, enter the applicable information such as the Transactions Date, applicable Shareholding and Certificate(s), etc.;
  3. In the Certificate Issuance tab, confirm the information to be set out in the new certificate;
  4. In the Review tab, confirm that the information is accurate and click Confirm to complete the issuance.

Generating a Certificate

There are four ways to generate a certificate:

  1. By checking off the certificate template in the Supporting Documents section at the end of a transaction workflow;
  2. By going into the Securities > Shares > Certificates tab, checking off the desired certificates, selecting Generate Selected at the top of the list, and then selecting the applicable certificate templates;
  3. By configuring the Word document template you would like to use as the Certificate Template (this can be found in the General > Compliance section), and then going to the certificate record, clicking the three dots at the end of the record and selecting Generate from the dropdown list; or
  4. By creating a task to generate the supporting documents for a transaction.

Video instructions:

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