This article will show you how to automatically form named and numbered Limited Companies in British Columbia via Athennian's integration into the BC Online (COLINS) database.
To file a formation, you must create an entity profile and enter at least the basic information required by the government of British Columbia. Once that information is entered, navigate to Tasks in the entity profile and create a Formation Task. From there you can file the formation. The processing time takes between 2-5 minutes depending on the website loading times of COLINS. All documents are returned to the entity profile's Document section.
A. Finish Your Personal Profile (Completing Party info)
The first step is to make sure that your personal user profile has the basic information that COLINS requires for "Completing Parties". This includes the following information.
- Phone number
Often this information is entered when your account was created, but it's good to confirm first. To enter this information, navigate to the top right to access the Settings area.
Make sure that all the fields are filled out under Personal Info and Company Info and click Save Changes.
B. Create Entity Profile
The next step is to create a new entity profile and begin entering the required information. Although you can add more information to the entity profile, COLINS requires at least the following:
General Information (in Entity Details and Compliance tabs under General)
- Registered office address: You can specify an optional records address, but a registered office address is required. If you only specify a registered office address, it will be used for the records office address as well.
- Client/matter number
- Fiscal year end: Enter the next upcoming fiscal year end and Athennian will conver into a day month format.
- Company Registy ID: This will become the company password.
- Incorporation date (only if future dated)
- Name reservation number (only if a named company)
Shareclasses (at least one) (in Share Classes tab under Constitution)
- Shareclass name
- Authorized amount of shares
First Director (at least one) (in Principals tab)
- Full name
C. Create a Formation Task
In an Entity Profile, create a new Task from the Tasks tab on the left.
In the new Task window, give the Task a name in the top entry field, set the type to Formation and click Save to create the Task.
On the left menu, open the Formation tab to begin entering information needed to file.
If you want to incroporate the company immediately, leave the "Effective Date" field empty. If you want to incorproate the company at a future date, then enter that date in the "Effective Date" field.
If you want to form numbered company, then select "Numbered company" checkbox. COLINS will assign a numbered name (e.x., "123456789 B.C. Ltd."). If you have a NUANS name reservation, then enter that information.
The next step is to fill out the Incorporator information. You can include more than one Incorporator by clicking the +Incorporator button. If you want to copy address details from a person, you can select a Person profile and then select their address to copy.
Once you are ready, click File Formation. That will bring up the below window where you can confirm your information. Scroll to the bottom and enter the email address where you want the filing receipts from COLINS to go to. Click Confirm when you are ready to file. This will begin the filing process.
D. Time to Complete the Filing (3 - 5 minutes)
Once you have submitted your filing, it typically takes about 2 minutes to register the company with COLINS and then another 2-4 minutes to receive the PDF documents from COLINS and upload them into your entity profile in Athennian. You can continue to work on other things while filing is in progress. You will receive a notification in the application when the filing is complete. You can then go back to the entity where you filed, navigate to the Documents tab and your incorporation package (articles, certificate, etc.) will be there. You will also receive a second document which is a copy of the Certificate of Incorporation as seperate document for ease of filing.
E. Invoicing & Disbursements
Athennian automatically tracks filings and fees and adds them your organization's invoices for the month. You do not need to do anything further for accounting.