Occasionally you may make a mistake or a securities transaction will not go through entirely however you have entered the pending share transaction into the database. When this occurs you will need to take necessary steps to unwind the securities transaction in your Athennian database.

Here is the workflow that allows Athennian users to delete transactions and certificates while maintaining the integrity of the data.

Deleting an issuance transaction:

  1. Navigate to the profile of the entity whose transaction you're wanting to delete;
  2. Navigate to the Securities > Shares section down the lefthand side of the screen;
  3. In the list of transactions under the Transactions tab, select the three dots at the far right of the transaction record you would like to delete - a dropdown list will appear;
  4. In the dropdown list, select Delete;
  5. A new window will pop up prompting you to confirm that you would like to delete the transaction - you will receive a warning message that you will need to delete the related share certificate(s) in order to put the ledger back up to date;
  6. Select Delete - you will notice that the transaction will disappear from the Transactions tab;
  7. Navigate to the Certificates tab - you will notice a yellow dot next to the certificate(s) affected by the deletion of the transaction;
  8. Select the three dots at the far right of the certificate record - a dropdown list will appear;
  9. In the dropdown list, select Delete - the certificate will be deleted right away from the list of Certificates;
  10. The last step is to select the red circle with the exclamation point located next to the Registers / Ledgers button;
  11. Once you select the red circle, a Data Integrity Issue window will pop up prompting you to validate the securities information for the deleted transaction and related certificate(s) - note: if everything is up to date, it should be written No invalid transactions under both Transactions and Certificates;
  12. Click Validate to validate the information and then close the window to finish the validation steps.

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Deleting a transfer transaction:

  1. Navigate to the profile of the entity whose transaction you're wanting to delete;
  2. Navigate to the Securities > Shares section down the lefthand side of the screen;
  3. In the list of transactions under the Transactions tab, select the three dots at the far right of the transfer transaction record(s) you would like to delete - a dropdown list will appear;
  4. In the dropdown list, select Delete;
  5. A new window will pop up prompting you to confirm that you would like to delete the transaction - you will receive a warning message that you will need to delete the related share certificate(s) in order to put the ledger back up to date;
  6. Select Delete - you will notice that the transfer transaction(s) will disappear from the Transactions tab;
  7. Navigate to the Certificates tab - you will notice a yellow dot next to the certificates affected by the deletion of the transaction(s);
  8. Select the three dots at the far right of the certificate(s) issued as a result of the transaction(s) - a dropdown list will appear;
  9. In the dropdown list, select Delete - the newly issued certificate(s) will be deleted right away from the list of Certificates;
  10. Next, click on the record of the certificate that was originally cancelled as a result of the transfer;
  11. Navigate to the Issuance tab and select Issue in the bottom righthand corner - the window will close - note that the yellow dot will still be on the certificate record because the certificate will need to be repaired;
  12. select the three dots at the far right of the certificate - a drop down list will appear;
  13. Click Repair from the dropdown list, and a window will pop up prompting you to confirm that you would like to reset the certificate;
  14. Select Confirm, you will notice the yellow dot disappear from the certificate;
  15. The last step is to select the red circle with the exclamation point located next to the Registers / Ledgers button;
  16. Once you select the red circle, a Data Integrity Issue window will pop up prompting you to validate the securities information for the deleted transaction and related certificate(s) - note: if everything is up to date, it should be written No invalid transactions under both Transactions and Certificates;
  17. Click Validate to validate the information and then close the window to finish the validation steps.

The share transfer and related share certificates will now be deleted from the database. The steps taken to delete the share transfer can also be used to delete other share transactions such as redemptions/exchanges etc.

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