Downloading Documents from the Virtual Minute Book

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Learn how easy it is to download one or multiple documents at once from the virtual minute book!

Athennian allows users to store, view, and download all documents contained in the Virtual Minute Book. In this help article, I will explain the various ways to download documents from the virtual minute book.

 

Downloading a Single Document from the Virtual Minute Book

First way:

  1. Navigate to the Virtual Minute Book tab of the entity the document is to be downloaded from (screenshot 1);

  2. In the Table of Contents, select the document to be downloaded;

  3. Select the settings logo in the top righthand corner of the document - a dropdown menu will appear;

  4. Select Download from the dropdown list (screenshot 2).

    • Note: if the document is in Word format, it will download as a PDF from this dropdown list;

Second way:

  1. Navigate to the Virtual Minute Book tab of the entity the document is to be downloaded from (screenshot 1);

  2. In the list of folders in the virtual minute book, select the folder that contains the document to be downloaded (screenshot 3) - Note: to also search for the document, select the All Documents tab;

  3. Select the three dots at the far right of the document to be downloaded - a dropdown menu will appear (screenshot 4);

  4. Select Download from the dropdown menu (screenshot 2) - Note: if the document is in Word format, it will download as a Word document from this dropdown list

Downloading Multiple Documents from the Virtual Minute Book

  1. Navigate to the Virtual Minute Book tab of the entity the document is to be downloaded from (screenshot 1);

  2. Navigate to one of the folders in the virtual minute book or to the All Documents tab (screenshot 3);

  3. Click Edit at the top of the list of documents;

  4. Check off the documents to be downloaded;

  5. Click # Selected at the top right of the list of documents - a drop-down menu will appear;

  6. Select Download from the dropdown menu.

Downloading the Entire Virtual Minute Book in One Zip File / PDF

  1. Navigate to the Virtual Minute Book tab of the entity the document is to be downloaded from (screenshot 1);

  2. Click the Action button above the list of virtual minute book folders - a dropdown menu will appear;

  3. Select Download as PDF or Download as Zip File from the list.

Downloading a Section of the Virtual Minute Book in One PDF / Zip File

  1. Navigate to the Virtual Minute Book tab of the entity the document is to be downloaded from (screenshot 1);

  2. Navigate to the folder to be downloaded from the virtual minute book;

  3. Click the Action button above the list of virtual minute book folders - a dropdown menu will appear;

  4. Select Download as PDF or Download as Zip File from the list.

 

Screenshots:

  1. Screen_Shot_2021-09-22_at_12.29.42_PM.png2. Screen_Shot_2021-09-22_at_4.59.16_PM.png3. Screen_Shot_2021-09-22_at_4.55.13_PM.png  4. Screen_Shot_2021-09-22_at_4.57.16_PM.png
 
Please note that documents deleted from the Virtual Minute Book cannot be retrieved. Please take extra caution when doing so.