Enhance your team's workflow and gain granular visibility into project progress by creating and applying custom Task statuses.
Overview
Athennian allows Admins to move beyond basic task tracking by defining unique statuses that reflect internal processes. Whether a task is "With Finance", "Blocked", or "In Review", these custom labels provide high-level clarity across the Tasks dashboard and within individual Entities.
Availability: Customers on the Professional and Enterprise plans.
Configure Custom Task Statuses
Administrators can define the available status options for the entire team from the settings menu.
Navigate to the Tasks page or the Tasks tab within a specific Entity
Select the Task settings dropdown button located above the Task list
Click Manage task statuses
In the Manage task statuses modal, click + Add status
Enter the desired name in the Label field (e.g., "With Treasury" or "Blocked")
Note: The label has a 50-character limit
Choose a specific Hex Code or Color from the picker to represent the status
The Preview will display how the label will appear
Click Save to add the status to the global dropdown menu
Apply Statuses to Tasks
Once statuses are configured, team members can assign them to stay organized during day-to-day operations.
Open an existing Task or click + New
Locate the Status dropdown menu within the Task details at the top right corner
Select the appropriate custom Status from the list
Note: The statuses appear in alphabetical order in the dropdown
Add specific details in the Description field if further context is required (e.g., why a task is "Blocked")
Close the Task to see the updated colour-coded label on the Task card
Report on Task Statuses
Surface custom status data in reports to analyze bottlenecks and team productivity.
Navigate to the Reports section
Select a Task-based report or create a New Report
Select any applicable filters and click Apply filters
Click Edit Columns
Search for and select Task Status and Task Memo Description
Run the Report to view a list of all Tasks categorized by their assigned custom statuses
Export the data if necessary for internal stakeholder reviews