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Companies House: CS01 - Confirmation Statement

Alix
Alix
  • Updated

Streamline your annual compliance by filing the Companies House Confirmation Statement (CS01) directly from Athennian.

Overview

The Confirmation Statement is a filing that must be delivered to Companies House at least once every 12 months. This process confirms that the information they hold about a company is correct and up-to-date. This feature streamlines this common task by integrating directly with Companies House from within an Entity in Athennian.

Availability: All customers upon request. Reach out to your CSM if you are interested in the UK Companies House E-Filing feature.

Set Up Your Account for Filing

Before filing, ensure the Account and Entity are correctly configured.

  1. Navigate to your profile (top right icon) > Settings > Account > Profile
  2. Enter the Companies House Presenter ID and Companies House Presenter Authentication Code
    1. Note: These credentials are provided by Companies House. The filing capability will not be visible in Athennian until these values are entered
  3. Navigate to the desired UK Entity
  4. In the General > Details section, confirm the Jurisdiction: Country is set to United Kingdom and a Jurisdiction: Region is selected, and at least one UK SIC Code is entered under the Identification tab
  5. In the General > Compliance section, confirm the Company Registry ID (8-digit) and the Company Authentication Code (6 to 8-digit alphanumeric code) are entered

File the Confirmation Statement

Follow these steps to prepare and submit the CS01 filing.

  1. Navigate to the Tasks section of the Entity
  2. Click + New to create a new Task
  3. In the 1. Details, enter a memo title for the Task
  4. Set the Type to Annual Compliance
    • Note: The option to file a Confirmation Statement will only appear if the Task Type is Annual Compliance
  5. Click Create to create the task
  6. In the 2. Annual Compliance section, set the Effective Date and Annual Report Date
  7. In the Filing Location, select UK from the dropdown
  8. Under Lawful Purpose Statement, tick the box to confirm that the intended future activities of the company are lawful
  9. Complete the applicable Additional Parts - Change to your Company Information parts of the statement if there have been changes since the last filing:
    • Part 1 - Standard Industrial Classification (SIC): No action needed; details are pulled from the existing Entity information
    • Part 2 - Statement of Capital Change: If there's a change, enter the Prescribed Particulars. The rest of the section populates automatically from the Securities > Ownership section
      • Details...
    • Part 3 - Trading Status of Shares and Exemption from Keeping a Register with People of Significant Control (PSC): Fill out the trading status and any exemptions, if applicable
      • C1
      • C2
      • C3
    • Part 4 - Shareholder Information Change: Fill this out if there have been changes to shareholder information. Select from either of those options:
      • Shareholder information from a non-traded company
      • Shareholder information for certain traded companies (not TDR5)
    • Part 5 - Registered Email Address: If the registered email address has changed, select the person and add the new address
      • Click + Add
  10. Click Save
  11. Click the CS01 - Confirmation Statement Filing button that now appears
  12. Review the filing details. Athennian will identify any missing required information, such as a UK SIC Code
    • Note: If information is missing, navigate to the appropriate section of the Entity (e.g., General > Details > Identification section for the UK SIC Code), add the information, and return to the Task
  13. Click the CS01 - Confirmation Statement Filing button again
  14. In the final review window, check the company details and click File

Track Your Filing Status

After submitting the filing, monitor its status in your E-file Orders.

  1. After clicking File, a success notification appears, and the status of the Task updates to Pending
  2. To view all filings, navigate to your user profile menu in the top right corner
  3. Select E-file > Orders
  4. Find the Confirmation Statement filing in the list to view its Order Number, Matter Number, and Status
  5. Once Companies House approves the submission, the status will automatically update to Confirmed, and the filed document will be saved back to the Entity's Minute Book

Video Instructions