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Companies House: AD01 - Change of Registered Office Address

Alix
Alix
  • Updated

Steps to Change a Registered Office Address through Athennian and file with Companies House:

Depending on how you have configured the entity's Registered office address in Athennian, it can be recorded as either a Profile or a Shared address. To learn more about the two types, please review the Understand Profile and Shared Addresses article.

Important: 

AD01 - Change of Registered Office Address via Change of Profile Address Task

  1. Verify the Companies House ID and Value in the Settings section:
    •  Navigate to your profile > Settings > Account > Profile
      • Make sure to fill in the Companies House PresenterID and Companies House Authentication Value (the value provided when you signed up for a Companies House account)
  2. Complete Entity Details and Compliance information:
    • Navigate to General > Details
      • Ensure the company is registered in the UK. Select Jurisdiction: Country as the United Kingdom
      • Add the UK region under Jurisdiction: Region (if applicable)
    • Navigate to General > Compliance
      • Input the correct Entity Registration Number
      • Input the 8-digit Company Registry ID
      • Input the 6-digit Company Authentication Code 
      • Ensure that any other key information is added (if applicable)
  3. Review the Registered Address details in the Addresses section:
    • Navigate to General > Addresses
    • Review that there are both the current address (outgoing) and the new address (incoming) recorded as a Registered Office address set as Profile Address
    • If none, click on + Add > select Profile and follow the steps outlined in the Create a Profile Address article
  4. Create a "Change of Profile Address" Task:
    • Navigate back to the entity and go to Tasks and click + New
    • 1. Details tab
      • Select Change of Profile Address as the Task Type
      • Fill in the Title in the Memo description text field
      • Add the Due Date
      • Click Save
    • 2. Change of Profile Address tab
      • Click + Outgoing address to select the Outgoing Registered Office address as applicable
      • Click + Incoming address to select the Incoming Registered Office address as applicable
      • Input the Effective Date and Resolution Date
      • Mark the task as Pending using the Status dropdown
      • Click Save to save the task
  5. Generate a Preview of the Filing Document:
    • 3. Supporting Documents tab
      • Click + Supporting documents
      • Search for the appropriate template called AD01 - Change of registered office address and click Add
      • Click Generate documents
      • Once complete, a green message will appear in the bottom left corner of the screen confirming "Documents successfully generated"
    • 4. Generated Documents tab
      • Click on the generated document to preview a copy of the filing form for accuracy
      • Note: the document will be saved in the Documents section of the entity
  6. File with Companies House:
    • Open the 2. Change of Profile Address tab of the pending task
    • Click the AD01 - Change of registered office address blue button to file with Companies House
    • Review the filing overview and ensure all information is correct
    • Check the box "I confirm that the new registered office address is an appropriate address as outlined in section 86(2) of the Companies Act 2006" under Appropriate Registered Office Address
    • Click File
    • Once filed, a green message will appear in the bottom left corner of the screen confirming "Filing successful - AD01 filed with Companies House"
  7. Check Filing Status:
    • Click on the profile icon at the top right corner of the screen and select Settings
    • Under Efile - click on the Orders section to view the e-file order status
    • The Status will update live as Companies House processes the filing

AD01 - Change of Registered Office Address via Change of Shared Address Task

  1. Verify the Companies House ID and Value in the Settings section:
    •  Navigate to your profile > Settings > Account > Profile
      • Make sure to fill in the Companies House PresenterID and Companies House Authentication Value (the value provided when you signed up for a Companies House account)
  2. Complete Entity Details and Compliance information:
    • Navigate to General > Details
      • Ensure the company is registered in the UK. Select Jurisdiction: Country as the United Kingdom
      • Add the UK region under Jurisdiction: Region (if applicable)
    • Navigate to General > Compliance
      • Input the correct Entity Registration Number
      • Input the 8-digit Company Registry ID
      • Input the 6-digit Company Authentication Code 
      • Ensure that any other key information is added (if applicable)
  3. Review the Registered Address details in the Addresses section:
    • Navigate to General > Addresses
    • Review that there are both the current address (outgoing) and the new address (incoming) recorded as a Registered Office address set as Shared Address
    • If none, click on + Add > select Shared and follow the steps outlined in the Create a Shared Address article
  4. Create a "Change of Shared Address" Task:
    • Navigate back to the entity and go to Tasks and click + New
    • 1. Details tab
      • Select Change of Shared Address as the Task Type
      • Fill in the Title in the Memo description text field
      • Add the Due Date
      • Click Save
    • 2. Change of Shared Address tab
      • Under Outgoing, click + Add to select the Outgoing Registered Office address as applicable
      • Under Incoming, click + Add to select the Incoming Registered Office address as applicable
      • Input the Effective Date and Resolution Date
      • Mark the task as Pending using the Status dropdown
      • Click Save to save the task
  5. Generate a Preview of the Filing Document:
    • 3. Supporting Documents tab
      • Click + Supporting documents
      • Search for the appropriate template called AD01 - Change of registered office address and click Add
      • Click Generate documents
      • Once complete, a green message will appear in the bottom left corner of the screen confirming "Documents successfully generated"
    • 4. Generated Documents tab
      • Click on the generated document to preview a copy of the filing form for accuracy
      • Note: the document will be saved in the Documents section of the entity
  6. File with Companies House:
    • Open the 2. Change of Shared Address tab of the pending task
    • Click the AD01 - Change of registered office address blue button to file with Companies House
    • Review the filing overview and ensure all information is correct
    • Check the box "I confirm that the new registered office address is an appropriate address as outlined in section 86(2) of the Companies Act 2006" under Appropriate Registered Office Address
    • Click File
    • Once filed, a green message will appear in the bottom left corner of the screen confirming "Filing successful - AD01 filed with Companies House"
  7. Check Filing Status:
    • Click on the profile icon at the top right corner of the screen and select Settings
    • Under Efile - click on the Orders section to view the e-file order status
    • The Status will update live as Companies House processes the filing

Video instructions: