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Athennian AI Initialize: Build Transactions

Sway Dominguez
Sway Dominguez
  • Updated

Athennian AI now supports the ability to extract and build out Securities data—such as Classes, Transactions, and Certificate details—directly from structured source documents like Central Securities Registers.

Availability: Beta feature available to customers using Athennian AI. Reach out to your CSM to enable.

This feature helps teams rapidly initialize new entities with complete ownership records by surfacing and structuring ownership transactions from uploaded documents.

It’s ideal for:

  • Legal teams onboarding newly formed or acquired entities

  • Users building securities data from historical records

  • Teams standardizing ownership tracking during implementation

How to Use It

Upload a Document

  1. Go to Initialize and click on Create Entity with AI
  2. Upload a structured central securities register that includes:
    • Share issuances from treasury
    • Share transfers between shareholders
    • Balance adjustments
    • Cancellations
    • Certificate codes and dates
  3. Wait for AI to automatically detect and extract data from the document.

Review the Extracted Data

  1. Review Entity details surfaced from the document:

    • Company name and address

    • Principal information (if applicable)

    • Any detected registrations

  2. Review Classes:

    • AI pulls and pre-populates:

      • Class name and code

      • Par value

      • Currency

      • Created date

    • Confirm the details or edit them as needed.

  3. Review Transactions:

    • Issuances: AI detects issuances from Treasury to Shareholders. For each:

      • Select or Create the correct shareholder.

      • Confirm the Issuance and Cancellation dates.

      • Review the number of Shares, Currency, and Certificate details.

    • Transfers: AI detects transfers between Shareholders and Balance Transfers. For each:

      • Review transaction details such as Dates, Parties, and affected Certificates.

      • Ensure transfer amounts and certificate codes match the CSR.

    • Balance Adjustments and Cancellations:

      • Check for any automatic cancellation of old certificates due to transfers.

      • Review new certificates issued for remaining shares.

  4. For each extracted item, choose to:

    • Accept to include it in the new entity.

    • Modify to correct any details.

    • Decline if the information should not be added.

This process is used only for building new entities. It does not update existing ones.

Build the Entity

  1. After verifying all share classes, transactions, and ownerships:

    • Select Create.

    • The system builds:

      • Classes

      • Transactions (Issuances, Transfers, Balances, Cancellations, etc)

      • Certificates

      • Holdings

      • Holding Address (if surfaced)

  2. The uploaded document is saved automatically in the Minute Book under the entity.

Video instructions:

Good to Know

  • Works only with new Entities: Does not modify or overwrite existing Securities data.

  • Requires Structured documents: Best performance with Registers showing initial Issuance and full Certificate details.

  • Custom Reports excluded: Data is not included in Custom Reporting unless directly accessible.

We hope you enjoy this new functionality! Since this is a beta feature, you can expect further enhancements in the near future to make it even more valuable for your team. We appreciate and welcome any feedback to help us improve!