Store video files in Minute Books, to keep critical records together for auditability and compliance needs!
Supported Video Formats and Size Limitations
You can upload video files in the following formats: MP4, MOV, and WMV.
Keep in mind these important limitations:
- You can upload up to one (1) video at a time.
- Each video file size must be 0.75 GB (768 MB) or less. If your video exceeds this limit, we recommend reducing its resolution or splitting it into multiple parts.
Step-by-Step Upload Process
- Navigate to an entity and click on the Minute Book section
- Access the Upload Video Option:
- Click on the Action menu
- Select the Upload Video option from the dropdown
- Upload Your Video:
- A familiar upload module will appear, similar to when you upload other file types
- Enter the Effective date for your video file
- You can either drag and drop your video file into the upload area or click Choose video file to open a file browser and select it
- Once you've selected your video, it will be listed in the upload module
- Click Submit to begin the upload process. You'll see a progress indicator as your video uploads.
- View Uploaded Video: Once the upload is complete, your video will appear in the Minute Book. If you don't see it immediately, try refreshing the page.
Actions Available with Uploaded Videos
Click the three-dot icon on the right side of the video and select from among the following:
- Edit: You can update the Name, Effective Date, add a Description and include Notes. Click the Save button to confirm.
- Move: Choose the destination folder where you wish to move the video and click Move here to confirm.
- Download: The downloaded file will be saved on your local machine.
- Delete: Type "Delete" to confirm and click the Delete button. Note: Deletion is a permanent action, and the item cannot be retrieved once deletion is confirmed.
Important Notes on Video Functionality
- No In-App Playback: Currently, the Virtual Minute Book does not support direct video playback or preview within the platform. If you wish to view a video, you will need to download it to your local machine and play it using your preferred media player.
- Included in Zip File Downloads: When you download the entire Minute Book as a ZIP file, any uploaded videos will be included in the downloaded archive.
- Not Included in PDF Downloads: Videos are not included when you download the Virtual Minute Book as a PDF file.
- Unsupported File Types: Attempting to upload a file type that is not MP4, MOV, or WMV will result in an error message.
We welcome your feedback on this new functionality! Feel free to leave your comments in our Feedback Center (Athennian Ideas Portal).