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Manage Certificates

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Overview

Learn how to generate certificates in Athennian, how to view and edit certificates, how to cancel and issue certificates, and how to generate certificates in Athennian.

Availability: All customers.

Access Certificates

Certificates can be accessed in Athennian by following these steps:

  1. Navigate to an entity record

  2. Navigate to the Securities > Ownership section

  3. At the top of the page, select the Class of the certificates to be viewed from the drop-down

  4. To view the certificates, click on the Certificates tab

  5. Sort the certificates in the desired order by clicking on one of the column titles

View and Edit Certificates

Click a certificate record to open the certificate card. From here, read through the steps below to navigate through the different tabs in the certificate card to view the details contained therein:

Overview

  • Net Shares and Total Shares

    • Note: Because issued shares can be stored on cancelled certificates, there are fields for both Net Shares and Total Shares. Total Shares represents the total number of shares originally recorded on the certificate. Net Shares represent the number of shares that are still recorded on a certificate.

  • Issue Date

  • Reason

  • Holding

Screenshot (112).png

Details

  • Sort Order, Ledger # and Certificate Code (these fields are editable)

    • Click Pick next available numbers to adjust the numbers automatically

  • Whether or not the certificate is Uncertificated

  • Whether or not the certificate has a Lien/Encumbrance attached to it

  • Legend field

  • Note field

Screenshot (114).png

Transactions 

Shows the transaction history of the certificate. This is particularly useful when data remediation is required.

Screenshot (115).png

Documents

  • Links to the certificate's supporting documents, located in the Minute Book tab of the entity

  • Click + Link Document to select any

Manually Issue a New Certificate after a Change

To manually issue a certificate, follow these simple steps:

  1. Click on + New in the top right-hand corner, and then select either Change to Certificates or Change to Holdings

  2. In the Details tab, enter the applicable information such as the specific Type, Transaction Date and other relevant fields

  3. In the Certificate Selection tab, select the applicable Holding and Certificate(s)

  4. In the Certificate Issuance tab, confirm the information to be set out in the new certificate, such as 

  5. Click Preview to review that the information is accurate

  6. Click Draft to complete the transaction 

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Generate a Certificate

There are 3 ways to generate a certificate:

  1. Navigate to the Securities > Classes > Certificates tab, check off the desired certificates, click [X] Selected > Generate and then select the desired Certificate under Supporting Documents. Screenshot (118).png
    Screenshot (119).png

  2. By configuring the Word document template to be used as the Certificate Template (this can be found in the General > Compliance section), and then going to Securities > Ownership > Certificates tab, selecting the Certificate record, clicking the Generate certificate icon on the right-hand side of the record; or
    Screen_Shot_2022-07-11_at_8.45.45_AM.png

  3. By creating a Share Transactions Task to generate the supporting documents for a transaction

Set up Share Certificate Template Colour

  1. To set up the colour a certificate should generate based on the share class, first add a certificate template under the General > Compliance section for the entity. See Step 3 above. 
  2. Click on Securities > Classes 
  3. Select a Class and check off the Administrative Edit checkbox on the bottom left to enable the fields
  4. Navigate to the Certificate tab and click on the colour picker under the Certificate Color field to select a Color or type a custom colour name (Html) or code (Hex)
  5. Click on the Save button